Introduction
If you’re starting a nonprofit organization, you’ll need to apply for an Employer Identification Number (EIN) from the Internal Revenue Service (IRS). An EIN is a unique nine-digit number that identifies your organization for tax purposes. It’s like a Social Security number for your nonprofit. Applying for an EIN may seem like a daunting task, but it’s actually quite straightforward. In this article, we’ll walk you through the steps of how to apply for EIN for nonprofit organizations.
Step 1: Determine if You Need an EIN
Before you apply for an EIN, you need to determine if your nonprofit organization actually needs one. Generally, you’ll need an EIN if your organization:
- Has employees
- Files any kind of tax return (even if you don’t have employees)
- Opens a bank account in the organization’s name
- Applies for certain licenses and permits
If your nonprofit organization doesn’t meet any of these criteria, you may not need an EIN. However, it’s always a good idea to consult with a tax professional to be sure.
Step 2: Gather Required Information
To apply for an EIN, you’ll need to provide the following information:
- The legal name of your organization
- Your organization’s mailing address
- The name and Social Security number (SSN) or Individual Taxpayer Identification Number (ITIN) of the person responsible for the organization (usually the executive director or president)
- The number of employees (if any)
- The type of nonprofit organization (e.g., 501(c)(3), 501(c)(4), etc.)
- The date your organization was established
Step 3: Apply for an EIN
There are several ways to apply for an EIN for your nonprofit organization:
- Apply online: You can apply for an EIN online through the IRS website. The online application is the fastest and easiest way to get an EIN. You’ll receive your EIN immediately after completing the online application.
- Apply by fax: You can also apply for an EIN by fax. Fill out Form SS-4 and fax it to the appropriate fax number for your state. You’ll receive your EIN within four business days.
- Apply by mail: You can apply for an EIN by mail. Fill out Form SS-4 and mail it to the appropriate address for your state. You’ll receive your EIN within four weeks.
- Apply by phone: You can apply for an EIN by phone by calling the IRS Business and Specialty Tax Line at 1-800-829-4933. You’ll receive your EIN immediately over the phone.
Step 4: Keep Your EIN on File
Once you receive your EIN, be sure to keep it on file. You’ll need it for tax purposes, to open a bank account, and to apply for licenses and permits. You should also include your EIN on your nonprofit’s website, letterhead, and other materials.
FAQ (Frequently Asked Questions)
1. How long does it take to get an EIN for a nonprofit organization?
If you apply online or by phone, you’ll receive your EIN immediately. If you apply by fax, you’ll receive your EIN within four business days. If you apply by mail, you’ll receive your EIN within four weeks.
2. Is there a fee to apply for an EIN for a nonprofit organization?
No, there is no fee to apply for an EIN for a nonprofit organization.
3. Can I apply for an EIN before my nonprofit organization is officially established?
No, you cannot apply for an EIN until your nonprofit organization is officially established.
4. Can I use the same EIN for multiple nonprofit organizations?
No, each nonprofit organization needs its own unique EIN.
5. What should I do if I lose my nonprofit organization’s EIN?
If you lose your nonprofit organization’s EIN, you can contact the IRS Business and Specialty Tax Line at 1-800-829-4933 to retrieve it.
6. Can I change the name or address associated with my nonprofit organization’s EIN?
Yes, you can change the name or address associated with your nonprofit organization’s EIN by filing Form SS-4 with the IRS.
7. Do I need to renew my nonprofit organization’s EIN?
No, you do not need to renew your nonprofit organization’s EIN.
8. Can I apply for an EIN for a nonprofit organization if I am not a U.S. citizen?
Yes, you can apply for an EIN for a nonprofit organization if you are not a U.S. citizen. You’ll need to provide an ITIN or SSN for the person responsible for the organization.
9. Can I apply for an EIN for a nonprofit organization if I am not located in the United States?
Yes, you can apply for an EIN for a nonprofit organization if you are not located in the United States. You’ll need to provide a valid mailing address in the United States.
10. Can I apply for an EIN for a nonprofit organization if I am a sole proprietor?
No, you cannot apply for an EIN for a nonprofit organization if you are a sole proprietor. You’ll need to apply for an EIN for your business instead.
Conclusion
Applying for an EIN for a nonprofit organization may seem intimidating, but it’s actually quite simple. By following the steps outlined in this article, you can get your nonprofit organization’s EIN quickly and easily. Remember to keep your EIN on file and include it on your nonprofit’s materials.
Tips
- Apply for your nonprofit organization’s EIN as soon as possible to avoid delays in opening a bank account or applying for licenses and permits.
- If you’re unsure about whether your nonprofit organization needs an EIN, consult with a tax professional.
- If you need help filling out Form SS-4, the IRS website has a helpful guide.
Table
Method of Application | Processing Time |
---|---|
Online | Immediate |
Fax | 4 business days |
4 weeks | |
Phone | Immediate |